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For Vendors

Information for Vendors, Suppliers & Business Associates

CentraCare Health values building relationships with vendors and suppliers as an integral part of providing affordable health care, essential products and high quality services to our patients, community, and facilities. CentraCare Health conducts itself with a high regard to conduct, ethics and responsibility and requires the same standards for vendors and suppliers.

Doing business with CentraCare Health

Regulatory requirements demand that all vendors register through, Reptrax. See CentraCare Health Vendor Registration and Reptrax Account Instructions.

Reptrax Locations

New Vendor Form

  • Complete the New Vendor Form if a CentraCare Health employee requests the form to be completed.

Vendor policies

CentraCare Health Suppliers

Our suppliers provide essential products and high quality services that support our commitment to enhance CentraCare Health core values within our communities: serving patients above all, adhering to honest and ethical principles, working jointly with others to improve health, serving with kindness, dignity, and respect and ensuring responsible use of all resources. This section has been developed to provide suppliers with current policies and procedures necessary to successfully conduct business with CentraCare Health. Suppliers who do not comply will be prohibited from visiting and/or conducting business with CentraCare Health facilities.

Key points of our policy:

  • Suppliers visiting a CentraCare Health location must have a scheduled appointment. (dropping in on staff is a violation of our policy).
  • Suppliers are only permitted to visit with the scheduled personnel while at any CentraCare Health location.
  • Suppliers must sign in at designated Reptrax location when arriving at CentraCare Health facilities.
  • Suppliers must not leave samples without prior approval from Supply Chain or Pharmacy department.
  • Suppliers will adhere to CentraCare Health policies and procedures on the supplier website.

We hope the information provided will be helpful to you in working with our team at CentraCare Health.

Vendor Policies

Affiliation: Vizient Group Purchasing Organization

Value Analysis

Value Analysis for products and equipment

  1. Is a structured, standardized, coordinated, interdisciplinary process of resource acquisition, allocation and expense management to achieve safe, high quality and cost effective patient care.
  2. Supports the evaluation of technologies and evidence based practice to guide decision making related to clinical utilization.
  3. Is system-wide, data-driven, clinical criteria based process in which key stakeholders, clinical, financial and administrative, engage in a collaboration to establish, prioritize, implement, and monitor initiatives aimed at reducing costs while maintaining or improving quality, and which align with the mission and vision of the organization.
  4. Factors such as safety, quality, process improvement, compliance, staff satisfaction, patient satisfaction, outcomes and other product relevant criteria are included and evaluated.
  5. Products and equipment will be evaluated based on:
  • Association for Healthcare Resource and Materials Management national initiative of Cost, Quality and Outcomes (CQO)
  • Institute for Healthcare Improvement Triple Aim Initiative of:
  1. Improving the patient experience of care
  2. Improving the health of populations
  3. Reducing the per capita cost of health care
The Value Analysis Program is approved by the Board of Directors and supported by the St. Cloud Hospital Executive Council.

The integration of essential value analysis functions occurs through:
  • Value Analysis Steering Committee (VASC)
  • Medical Technology Assessment Committee (MTAC)
  • Pharmacy & Therapeutics Committee (P&T)
  • CentraCare Value Analysis Committees
  • Medical Staff Clinical Departments and Committees
  • Care Center Boards
CentraCare Health has the following Value Analysis Committees that address both products and equipment:
  1. Medical Surgical Value Analysis Committee
  2. Surgical Value Analysis Committee
  3. Procedural Departments Value Analysis Committee
  4. Maternal Child Pediatric Value Analysis Committee
  5. Advanced Wound Care Value Analysis Committee
  6. Long Term Care Value Analysis Committee
  7. Anesthesia Respiratory Value Analysis Committee
  8. Laboratory Value Analysis Committee
  9. Imaging Value Analysis Committee
  10. Environmental/Laundry Value Analysis Committee
Efficiency in collection and use of information, coordination of issues, decision making and implementation is accomplished through these key bodies.

Product Standardization
CentraCare strives to standardize products and equipment to:
  1. Enhance the patient experience, safety and continuity of care across the system.
  2. Consistent best practice use of products and equipment based on evidence across the system.
  3. Decreased training needs and increased ability for clinical resources at each facility.
  4. Stock items on site or at a distributor for shorter turnaround time.
  5. Manufacturer backorders and product discontinuations addressed as a system.
  6. Notification, addressing and replacing of recalled products and equipment completed as a system.
New products and equipment must be introduced by contacting the CentraCare Health Supply Chain Management department. These then will be reviewed for possible approval by groups or individuals designated by CentraCare Health such as the Value Analysis Committees.

Products are not to be introduced into any CentraCare Health facility without approval of CentraCare Health employees officially designated to do so. Vendors are responsible for determining who are authorized to receive product introduction requests.

Payment will not be made for any products introduced without authorization.

Product trials and implementations may require staff and physician in-services. The vendor may be required to provide multiple product in-services, possibly requiring all day, multiple day and/or multiple-site sessions.

Contact Us

CentraCare Health is a not-for-profit system of hospitals, clinics, assisted living facilities, nursing homes, and surgery centers across Minnesota. All sourcing, contracting, and purchasing activities are centralized at the CentraCare Health system office:

Office address
CentraCare Health
Supply Chain Management
3001 Clearwater Road
St. Cloud, MN 56303

Mailing address
CentraCare Health
Attn: Supply Chain Management
1406 6th Ave N
St. Cloud, MN 56303

To request a meeting with Supply Chain Management
Submit the Supplier Meeting Request Form.

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